What Does Notary and Apostille Mean?

When it comes to handling paperwork, particularly paperwork which will be required overseas, it’s safe to say that the entire process can be a little confusing. Say, for example, you’re looking to head overseas to work. Great, you just pack your bag, hop onto the plane, climb off when you land, and you’re ready to go, right? Wrong. If you’re looking to work overseas, you need all manner of different types of paperwork in place. Today, we’re going to be looking at notary and apostille. Specifically, we’ll be looking at the differences between apostille and notarization, including I-9 verification and more besides. So, without any further hesitation, let’s begin.


What are the apostille certificates?


First off, we’re going to get things started by looking at what apostille certificates are. These certificates came about as a direct result of what is known as the Hague Convention. The Hague Convention is a treaty between 100 individual countries, which allows documents that have been issued in one country, to be accepted in another one. In order for certain documents to be used outside of the USA, the authentication of the signatures of public officials is put in place in order for documents to be used and accepted outside of the USA. Whenever public documents need to be produced overseas, apostille certificates are used. Usually, apostilles take the form of a stamp placed upon the document in question.


What is notarization?


So, we’ve looked at apostille, but how about notarization? Well, Notarization is the act of ensuring that a legal document if officially certified via a public notary. The reason why notarization takes place is to ensure that the signatures which have been used on the documents in question are in fact authentic. In the Apostille, notarization is always utilized. This is because of it the primary requirement for obtaining the apostille in the first place. Notarization can only validate documents that are utilized in the United States. If you obtain an I-9 verification form, this form is used to verify the employment authorization, as well as the identity of individuals employed within the United States. This would, however, require notarization.


So, what are the differences?


Just to ensure that there is no confusion, the primary differences between apostille and notarization, is the fact that apostilles are utilized whenever public documents need to be produced abroad, I.E with international marriages, inter-country adoption, cross-border situations, international business practices, etc. For use primarily in the US, though, a notarized document is very usually enough to prove the legitimacy of a document. Now, to utilize this same document overseas in another country, then it would require an apostille. Specifically, the document would need to be apostilled within the same state that it was initially notarized.

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